Room Reservation Policy

Google Calendars for TDPS Spaces:

Google Calendar for Rooms at 220 York (Please check availability before requesting rooms)

101 (Ballroom studio) 

201 (Chapter room studio) 

202 (Seminar room) 

How To Request a Space:

TDPS Spaces (Ballroom, Chapter Room, and Seminar Room) are prioritized for Theater, Dance, and Performance Studies classes, curricular productions, and programming. All room reservation requests should be emailed to alana.conti@yale.edu and include the following information:
  • Day/Date
  • Time
  • Room
  • Reason (curricular rehearsal, club meeting, etc.). Please make sure to note if you are the curricular project on deck.

Who Takes Reserving TDPS Spaces?

Curricular projects on deck take priorityWe expect curricular productions on deck to plan their rehearsal schedules two weeks in advance so other curricular projects or Yale groups can reserve time weekly. Please note that all reservations are subject to change.
 

Access Hours

Monday-Friday 8:00am-8:00 pm access with Yale ID Card Only
8:00 pm - Midnight Pre-authorized access only, access with a Yale ID Card (must leave promptly by midnight)
Midnight-8:00 am Closed
Saturday and Sunday Authorized access with Yale ID Card only (must leave promptly by midnight)

Rules for Use of Building

  • Classroom users must respect others using a classroom building by limiting noise and not disturbing materials set up in the halls.
  • Posters must be placed only on bulletin boards in designated locations.
  • Bicycles are not permitted inside buildings; neither rollerblades nor skateboards may be used in buildings.

Rules for the Use of Rooms

  • Alcoholic beverages are not permitted in classrooms.
  • Reservations are required for the use of any classroom.

  • No entrance or exit doors in the building may be propped open.

  • Rooms may be reserved for meetings, rehearsals, and auditions; they are not to be used for social functions.

  • Neither food nor drink is permitted in classrooms without authorization.

  • Furniture must not be removed from any room and returned to the original configuration.

    • This includes ALL wooden rolling tables and ALL rolling chairs from the other classrooms. Please use the plastic folding tables and chairs already provided for your use.

  • Lights must be turned off, and windows must be closed before leaving rooms.

Additional Guidelines & Services

  • An individual or registered student group who reserves a classroom is responsible for its use and care. Rooms should be left in the same condition as found and cleared of debris.
  • Any charges assessed for damages or excessive cleaning may be passed on to the individual, the registered student group, or the sponsoring organization.
  • Audio Visual Services: Groups requiring AV services should contact Media Services (https://your.yale.edu/yale-link/audiovisual-services) well before any event. Please note that fees are assessed for the provision of audio-visual services.  
  • Custodial Services: A fee to cover cleaning and maintenance of classrooms may be charged for events scheduled in these spaces. For any group needing chairs/tables re-arranged, please complete an FWR here: https://your.yale.edu/yale-link/facilities-work-request-fwr.
  • All undergraduate organizations must comply with the Undergraduate Regulations (www.yale.edu/ycpo/undregs/)

**Failure to abide by these guidelines may result in a denial of future requests for use of classroom space.